Date Security: 4 ways to safeguard your business

Date Security: 4 ways to safeguard your business
data security

Security is a continuous challenge for business, especially those using colocation services. Data protection and risk management is top priority for them. Therefore, system and security analysts should assess the infrastructure, technology and processes when designing business solutions. A part of risk management is to assess vulnerabilities of the business, anticipate any threats that the system may face, and respond with the necessary security controls. Here are 4 ways to safeguard businesses – 1. Privacy Protection – One of the main security issues in most businesses is the need to safeguard all data. Businesses should authorize only a few people to access sensitive data and privacy should be enforced through encryption systems. For example, all sensitive files should be password protected. The more confidential a file is, the higher the protection it should have. System analysts should discuss the type of data with the clients and provide necessary protection.

2. Type of Data Needing Protection - The scope and type of data will include private data of individual/employee records, product development, or huge documents that may have global implications, if breached. Data may also have customers’ personal information that the company will not share with anyone or that may contain trade secrets of its own or the competitors. Such information will need to be protected, especially if the business is using colocation services.

3. Data Integrity – Sharing information is very common during e-commerce transactions. Businesses have a privacy policy where they clarify that the data shared by the customer will not be shared with anyone. Businesses protect the data and take precautions before they are published online. This is essential for preventing misuse of data and security breach. The online businesses provide a digital certificate that makes their website secure.

4. Data Retrievability – When using colocation services, businesses must have a risk management in place. This is in case of breach of security and theft or loss of data. Since data is so easily available, there are many security issues. Authorized users should be able to retrieve data when and wherever information is needed, but, at the same time, the data should not be accessible to unauthorized users. When there is a change in authorized users, all the documentation should be handed over the new database administrator.

Data recovery plan should be functional and in place when there is a disaster or any emergency situation. It is important to note that in some cases, individual data recovery is necessary as well.  In case of disk failure, there should be a backup database from where information can be retrieved. This will be possible when the primary system is paired with an identical system. This will allow businesses to continue to operate using the data backup's seamless takeover.

If the main link is not functional, then there should be an alternative network path leading to Internet. In such cases, loss minimization is determined by the speed with which the business resumes operations.

As far as possible, businesses should ensure that colocation providers offer secure and reliable services. They should have physical and digital security, with both factors having prime importance. Colocation can save costs if the business is also offered data protection and risk management. Most importantly, this is possible if they follow all Government regulations.